Digital waste tracking, built for small permitted sites.
The load gets logged on a phone at the gate, and comes out in the format DEFRA will take. No more typing transfer notes into a spreadsheet at the end of the week.
MANDATORY FROM 1 OCTOBER 2026 IN ENGLAND AND WALES — DEFRA DIGITAL WASTE TRACKING
Three steps. Gate to DEFRA.
Step 01
Capture at the gate
Driver or gatehouse logs each load on a phone-friendly form. Waste type, EWC code, tonnage, carrier, source, destination. No app to install, works in the browser on any smartphone.
Step 02
Automated formatting
A background automation validates and structures every record so the fields line up with DEFRA's official Digital Waste Tracking submission requirements.
Step 03
Prepared for the official route
It builds DEFRA's official spreadsheet for you to upload to your own DEFRA account, inside the two-working-day window. Once you link your DEFRA account, it can send your loads to DEFRA by itself instead. I hold live DEFRA production API credentials and passed all 14 production approval tests with no exemptions.
What DEFRA actually wants recorded.
Every waste movement has to carry the same set of fields. This is what the gate form captures, and what comes out the other end:
- 01EWC waste classification code
- 02Waste description and physical form
- 03Number and type of containers
- 04Quantity by weight, and whether it's estimated
- 05Date and time received
- 06Carrier organisation, their registration number (or the reason there isn't one, like a householder's own waste) and means of transport
- 07Your permit number and the receipt address
- 08Disposal or recovery code, and hazardous and POPs flags
Miss one and the record isn't valid. The form won't let a driver submit an incomplete load, which is the whole point of doing it at the gate rather than at month-end.
Stuck on a field? Carrier numbers, R and D codes and EWC codes are explained in plain English in the free guides.
Duty of care shouldn't live only in a folder.
- 01Every load is saved with its date and time, waste code and carrier, entered once at the gate — no re-keying, no lost tickets.
- 02Duty-of-care detail is captured against every load at the gate, not chased at month-end.
- 03Inspections get easier. Records are already formatted for the official DEFRA submission route.
How this stays compliant
DEFRA accept two submission methods and only two: their API, or their own spreadsheet template. You can't send them your own format. I'm connected to the live production API and I build records in their template.
The automation doesn't invent a third-party format. It captures the load once at the gate, structures the record to match the official DWT fields, and hands it to whichever official route applies to your site.
I'm an independent supplier, not a government body. I help you meet the DWT requirements. I don't act on your behalf as an operator and I don't claim government endorsement.
Prepared for DEFRA's official submission route.
Log one of your own loads.
Create a free account and log one of your own loads to see what it builds for DEFRA.
Carriers, brokers and dealers: October 2027
Phase 1, from 1 October 2026, covers permitted sites that receive waste. Waste exemption holders come in a later phase. Defra have not set a date yet. If you carry, broker or deal in waste, your date is October 2027 — Defra are running a private beta from autumn 2026 and a public beta in spring 2027. There is nothing you need to do today. Leave your email and I will tell you when the carrier version is ready to try, and nothing else.